Manual Staffing Workflow
Ready — press Run Workflow to see the pain
click to start
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Client Calls
In
Recruiter
Available?
??
Candidate Inquiry
Manual Intake
??
Job Order Received
Manual Intake
??
After Hours /
Missed Call
No Answer
??
Manual Note-Taking
Handwritten or typed into email — no structure
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Manual ATS Data Entry
Typed in manually — errors, duplicates, omissions
??
Voicemail Left
No response — order unlogged
?
+8 Hour Delay
Logged next morning — if remembered
??
Candidate Sheet
Manual, error-prone
? OUT OF SYNC
??
Job Order File
Separate, siloed
? Siloed & Out of Sync
??
Manual Call-Down List
One candidate at a time
? 3–5 hrs/role
Picks Up
Phone?
ANSWERS ?
NO ANSWER ?
? Try Tomorrow
??
Voicemail / No Response
Retry next day — cycle repeats
? Days Wasted
?
Placement Confirmed
3–5 Days Later
Slow. Manual. Exhausting.
?? Major Bottleneck
Before HireWorx
Manual Staffing is
Slow, Broken & Exhausting
Click below to see how the current manual process works
Before HireWorx
Manual Staffing is
Slow, Broken & Exhausting
Click below to see how the current manual process works
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Client Calls In
Recruiter's phone rings
Recruiter
Available?
??
Candidate
Inquiry
Manual
??
Job Order
Received
Manual
??
After Hours /
Missed
No Answer
??
Manual Note-Taking
Unstructured, error-prone
??
Manual ATS Entry
Duplicates & omissions
??
Voicemail
No response
?
+8hr Delay
Next morning
??
Candidate Sheet
Manual, errors common
??
Job Order File
Separate — out of sync
? SILOED & OUT OF SYNC
??
Manual Call-Down List
One candidate at a time — 3–5 hrs/role
Picks Up
Phone?
ANSWERS ?
NO ANSWER ?
? Try Tomorrow
??
Voicemail / No Response
Retry tomorrow — cycle repeats
?
3–5 Day Placement
Slow, manual, exhausting
?? Bottleneck
HireWorx Recruitment Workflow
Ready — press Run Workflow to begin
click to start
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Incoming
Call / Email
AI Intent
Router
??
Candidate Call/Email
AI Detected
??
AI Collects Candidate Data
Name, skills, experience, availability & preferences
??
Job Order Call/Email
AI Detected
??
AI Collects Job Order Details
Role, skills, salary, location extracted
??
Candidate Profile
Saved to dashboard
? sync
???
Job Order
Saved to dashboard
? One Unified Dashboard
Candidate
Interested?
YES ?
NO ?
? Retry
??
Find Next Best Candidate
AI scans profiles for next best match
??
Shortlist on Dashboard
Recruiter final approval
Final Review
??
General Inquiry
Non-recruitment
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AI Auto Email Reply
Intelligent contextual reply, 24/7
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AI Call Agent 24/7
Handles all inquiry calls autonomously
After HireWorx
AI Recruitment
The New Era of AI Hiring
See how HireWorx handles every step automatically — from first contact to shortlisted candidate
After HireWorx
AI Recruitment
The New Era of AI Hiring
See how HireWorx handles every step automatically — from first contact to shortlisted candidate
??
Incoming Call / Email
All contacts routed through AI
AI Intent
Router
??
Candidate
Call/Email
AI Detected
??
Job Order
Call/Email
AI Detected
??
General
Inquiry
Non-recruit
??
AI Collects Candidate Data
Name, skills, availability & preferences
??
AI Collects Job Order Details
Role, skills, salary, location
??
AI Email Reply
24/7 auto-reply
??
AI Call Agent
Handles calls autonomously
??
Candidate Profile
Saved to dashboard
???
Job Order
Saved to dashboard
? ONE UNIFIED DASHBOARD
Candidate
Interested?
YES ?
NO ?
? Retry
??
Find Next Best Candidate
AI scans for next best match
??
Shortlist on Dashboard
Recruiter final approval
Final Review